Administrative Assistant

• Manage and coordinate crew change paperwork, ensuring accuracy and timely processing
• Perform a variety of HR-related tasks, including handling personnel documentation and maintaining employee records
• Provide administrative support by scheduling appointments, managing calendars, and organizing meetings
• Respond to inbound calls and emails, addressing inquiries and providing excellent customer service
• Assist in preparing reports, presentations, and other documentation using Microsoft Office Suite
• Maintain and update databases, ensuring information is current and accurate
• Collaborate with team members to improve processes and support daily operations
• Handle general office tasks, such as data entry, filing, and maintaining office supplies
• Work closely with the HR department to assist with onboarding and other employee-related processes
• Utilize knowledge of the marine industry to support specialized administrative tasks, if applicable

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong customer service skills with the ability to handle inbound and outbound calls professionally
• Experience in data entry and maintaining accurate records
• Excellent organizational and time management skills to handle multiple tasks efficiently
• Prior experience in administrative assistance or HR-related roles
• Ability to communicate effectively, both verbally and in writing
• Familiarity with scheduling and appointment coordination
• Knowledge of the marine industry is a plus but not required

Knowledge of the marine industry

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan