Administrative Assistant

• Scan and digitize paper documents into the designated software system with precision
• Verify and reconcile I-9 forms to ensure all information is accurate and compliant with regulations
• Conduct re-verifications of expired I-9 forms according to established guidelines
• Manage inbound and outbound calls, providing exceptional customer service and assistance
• Respond to email inquiries promptly and maintain clear communication with stakeholders
• Perform data entry tasks to update and maintain accurate records
• Schedule appointments and coordinate meetings effectively
• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete various administrative tasks
• Ensure all scanning and record-keeping processes adhere to compliance standards

• Proven experience in administrative roles, showcasing strong organizational abilities
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Familiarity with I-9 compliance procedures and regulations
• Excellent communication skills, both verbal and written, for managing calls and emails
• Ability to perform accurate data entry and maintain meticulous records
• Strong customer service skills and a detail-oriented demeanor
• Capability to handle multiple tasks and prioritize effectively
• Previous experience with scanning and document digitization is preferred

Previous experience with scanning and document digitization

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan