Administrative Assistant, Robert Half

Robert Half

Location:
United States, Redwood City

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Non-profit is seeking a dedicated Administrative Assistant to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.

Job Responsibility:

Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation
Process payroll, ensuring timesheets are accurate and submitted on time
Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed
Collaborate on updating employee handbooks and assist with occasional investigations when required
Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits
Prepare and review income and expense reports, utilizing Excel for accuracy and tracking
Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events
Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies
Handle general administrative support, including expense reports and other operational tasks
Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity

Requirements:

Minimum of 5 years of experience in administrative support
Spanish fluency is strongly preferred
Experience with HR administration is preferred
Experience in event planning, travel coordination, and logistics management
Exposure to payroll oversight is preferred
Exceptional organizational and communication skills, with the ability to manage multiple priorities
Empathetic and detail-oriented approach when interacting with team members and stakeholders

Nice to have:

Experience with HR administration
Exposure to payroll oversight

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Additional Information:

Job Posted:
September 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant