Administrative Assistant, Robert Half

Robert Half

Location:
United States, Darien

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a dedicated and highly organized Administrative Assistant to join our team in Darien, Illinois. This part-time role offers flexibility in hours and the potential to transition into a long-term position through a Contract to Permanent arrangement. You will play a vital role in supporting day-to-day operations and ensuring seamless communication within a growing, dynamic company.

Job Responsibility:

Perform a variety of administrative tasks, including data entry, recordkeeping, and document preparation
Manage client accounts by updating payment records and maintaining accuracy in QuickBooks
Coordinate email correspondence and respond to inquiries in a timely and detail-oriented manner
Handle inbound and outbound calls, ensuring clear communication and exceptional customer service
Schedule appointments and manage calendars to optimize workflow efficiency
Process invoices, approve payments, and accurately record financial transactions
Deposit checks and maintain proper documentation for financial records
Assist with local errands and tasks requiring reliable transportation
Create reports and presentations using Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook
Ensure all administrative processes run smoothly and contribute to the overall productivity of the team

Requirements:

Minimum of 2 years of experience in administrative roles, showcasing strong organizational skills
Proficiency in Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook
Familiarity with QuickBooks and the ability to maintain accurate financial records
Excellent communication skills, both written and verbal, with a detail-oriented approach and a commitment to delivering high-quality work
Ability to work independently and remain proactive during slower periods
Reliable transportation for occasional local errands
High level of trustworthiness and discretion in handling sensitive information
Detail-oriented mindset with the ability to manage multiple tasks efficiently

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
June 12, 2025

Employment Type:

Parttime

Work Type:

On-site work

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Administrative Assistant