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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. As the first point of contact for clients, you will play a vital role in ensuring smooth office operations and delivering exceptional service. This is a contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking.

Job Responsibility:

  • Welcome clients with warmth as they arrive at the office
  • Manage the scheduling and organization of the conference room calendar
  • Scan, upload, download, and organize documents efficiently, focusing on digital file management
  • Utilize secure platforms like ShareFile to handle document sharing and storage
  • Perform light office tasks, such as tidying up meeting spaces and occasional errand runs
  • Maintain a detail-oriented approach in appearance, communication, and behavior
  • Collaborate with administrative staff and report directly to the Administrative Assistant
  • Follow established procedures and ask clarifying questions when needed
  • Handle multiple priorities and deadlines effectively during busy periods, such as tax season

Requirements:

  • At least three years of experience in an administrative or office support role
  • Exceptional customer service skills with a friendly and approachable attitude
  • Proficiency in Microsoft Word and Excel, along with general computer literacy
  • Comfortable working with scanners, digital filing systems, and secure document platforms
  • Tech-savvy with a strong understanding of data security and phishing prevention
  • Highly organized, detail-oriented, and dependable
  • Ability to remain calm and focused under pressure and in high-volume situations
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

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