Administrative Assistant

• Provide administrative and operational support to ensure smooth day-to-day functions
• organize and maintain HR-related documents, ensuring all files are up to date and accessible
• serve as a point of communication between office and field teams, relaying messages and facilitating collaboration
• input paper timesheets into the payroll system accurately and on time
• manage expense reports for field personnel, ensuring timely processing and reimbursement
• handle a high volume of administrative tasks, including filing, data entry, and document organization
• respond to inbound calls and emails, providing excellent customer service
• utilize Microsoft Office Suite, especially Outlook, to manage schedules, communications, and reporting

• Bilingual proficiency in English and Spanish, both written and verbal
• proven experience in administrative roles, with strong organizational abilities
• proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• strong data entry skills with a high level of accuracy and attention to detail
• ability to handle multiple tasks effectively and prioritize workload
• excellent communication skills, both written and verbal
• experience in managing expense reports and payroll systems is preferred
• familiarity with filing systems and document management

Experience in managing expense reports and payroll systems

• Medical, vision, dental, and life and disability insurance
• eligibility to enroll in 401(k) plan
• access to free online training
• competitive compensation