Administrative Assistant

• Manage and update reservation schedules and calendars for shared spaces and organizational activities
• document and report potential violations by capturing photos and providing written summaries
• maintain and oversee the accuracy of Google Calendar entries for the organization
• provide backup assistance to the bookkeeper as needed
• participate in occasional after-hours organizational meetings to ensure accurate documentation and support
• update and manage gate access codes to maintain security protocols
• assist in the creation and upkeep of the operations manual
• organize and distribute homeowner packets efficiently
• answer incoming calls, provide information, and transfer inquiries to the appropriate departments

• Proven experience in calendar management, including proficiency with Google Calendar
• strong organizational skills with the ability to handle multiple tasks simultaneously
• excellent communication skills, both verbal and written, for answering calls and interacting with team members
• familiarity with general office procedures and administrative tasks
• ability to attend occasional after-hours meetings as required
• proficiency in documenting and reporting information accurately
• basic knowledge of bookkeeping processes is a plus
• high attention to detail and the ability to maintain confidentiality

Basic knowledge of bookkeeping processes

• Medical, vision, dental, and life and disability insurance
• 401(k) plan