Administrative Assistant

• Manage daily administrative tasks, including scheduling appointments, coordinating meetings, and maintaining office records
• Answer incoming calls professionally and direct them to the appropriate team members
• Perform data entry tasks with accuracy and efficiency to maintain organized records
• Serve as the main point of contact for vendors, ensuring timely communication and resolution of issues
• Assist with basic payroll tasks and ensure all information is properly documented
• Support the office manager and operations manager by taking on additional workload as needed
• Utilize QuickBooks and Microsoft Office Suite to complete administrative projects
• Maintain a welcoming and organized reception area while handling receptionist duties
• Help manage office supplies by tracking inventory and placing orders when necessary
• Collaborate with team members to improve administrative processes and workflows

• Minimum of 2 years of experience in administrative support or a related role
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Basic knowledge of QuickBooks for handling financial tasks
• Strong organizational and multitasking skills with attention to detail
• Must be bilingual in Spanish and English with strong verbal and written communication skills in both languages
• Ability to work independently while being a team player
• Comfortable handling inbound calls and managing vendor relationships
• Familiarity with data entry and maintaining accurate records

medical, vision, dental, life and disability insurance, 401(k) plan