Administrative Assistant

• Locate and correct data entry errors and report them to supervisors
• Compile, sort, and verify the accuracy of data before it is entered
• Compare data with source documents or re-enter data in verification format to detect errors
• Store completed documents in appropriate locations
• Select materials needed to complete work assignments
• Consistently update and review spreadsheets and databases
• Maintain and continually improve filing system of all records
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
• Create, maintain, and enter information into databases
• Use computers for various applications, such as database management or word processing
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
• Perform clerical functions as needed, including but not limited to copying, filing, scanning, faxing, etc.
• Support and assist Accounting department
• conserve time by reading, researching, and routing correspondence and collecting and analyzing information as needed
• Maintain confidentiality of any company sensitive information
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures
• Escalate critical and/or sensitive issues to Accounting with recommendation for resolution
• Perform additional assignments as required by the needs of the company or as directed by Division Managers

• 3 years working in a clerical or administrative capacity
• High school diploma or GED required
• Working knowledge of the construction industry, operations management, and safety practices a plus
• Working knowledge of federal, state, and city regulations and guidelines
• Must demonstrate strong proficiency in all Microsoft Office applications, (i.e. Microsoft Outlook, Word and Excel)
• Basic clerical skills, including but not limited to typing, faxing, scanning, etc.
• Excellent attention to detail skills
• Strategic and analytical thinking skills
• Ability and willingness to multi-task
• Excellent organization, communication, and interpersonal skills
• Strong time management skills
• Must be reliable, punctual, organized, and have the demonstrated ability to juggle multiple priorities in a very busy office
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
• Must have the ability to make sound decisions and produce accurate and timely results in mind
• Must prioritize and organize work in a fast-paced multi-task environment
• Must monitor and analyze data and solve problems on a tactical and strategic level

Working knowledge of the construction industry, operations management, and safety practices a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan