Administrative Assistant

• Coordinate lunch orders for office and clinic needs, including vendor selection, placing orders, and confirming deliveries
• Oversee the logistics of gift ordering and shipping for clinics and special requests, ensuring accuracy and timeliness
• Maintain and update inventory records for gifts at the Northbrook office
• Track and organize orders for lunches, gifts, and marketing materials using detailed trackers
• Monitor budgets, process receipts, and confirm deliveries to ensure compliance with financial guidelines
• Identify and address potential delays, missing information, or risks to maintain smooth operations
• Research vendors for tradeshow materials, providing detailed comparisons with pricing, lead times, and recommendations
• Place approved orders for marketing materials and confirm delivery schedules with vendors
• Summarize hotel options for upcoming events and tradeshows, ensuring suitability for team requirements
• Coordinate team meals during events, handling reservations, dietary needs, and accurate headcounts

• Proven experience in administrative support roles, showcasing strong organizational skills
• Ability to manage multiple tasks simultaneously while maintaining attention to detail
• Proficiency in data entry and maintaining accurate records
• Excellent communication skills for interacting with vendors, team members, and stakeholders
• Familiarity with tracking systems and tools to monitor orders and budgets
• Capability to research vendors and summarize options effectively
• Reliable and trustworthy with a commitment to meeting deadlines

Experience in planning and coordinating logistics for events or tradeshows is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan