Administrative Assistant

• Independently manage daily HR administrative operations with minimal supervision
• Coordinate calendars, interviews, orientations, training sessions, and HR meetings
• Draft, review, and distribute HR communications, reports, and standard documentation
• Maintain organized HR workflows, timelines, and task tracking
• Maintain accurate and compliant personnel files (electronic)
• Administer onboarding documentation including I-9 verification, background checks, and employment eligibility
• Track certifications, licenses, training completions, and required renewals
• Coordinate recruiting logistics, interview scheduling, and candidate communications
• Prepare offer letters and hiring documentation per established guidelines
• Lead new hire onboarding logistics and orientation sessions as assigned
• Partner with department leaders to ensure smooth new hire transitions
• Review timecard corrections and submit adjustments for approval
• Support benefits enrollment, qualifying life events, and employee status changes
• Liaise with payroll and benefits vendors to resolve standard issues
• Serve as a trusted point of contact for employee inquiries and HR processes
• Provide guidance on policies, procedures, and forms within established parameters
• Support employee recognition programs, engagement initiatives, and events
• Maintain professionalism and confidentiality in sensitive employee matters
• Identify opportunities to improve HR administrative processes and documentation
• Assist with HR initiatives such as engagement surveys, training programs, and system implementations

• High school diploma or equivalent required
• associate or bachelor’s degree preferred
• 3–5 years of administrative/office experience
• Customer-service orientation with the ability to work independently in a fast-paced environment
• High level of discretion and sound judgment
• Bi-lingual (Spanish) preferred
• Advanced organizational, prioritization, and project management skills
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to sit, stand, and move throughout the resort as needed
• Flexibility to support peak seasons, onboarding periods, and special HR events

Bi-lingual (Spanish) preferred

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4 percent
• Commuter and Company-paid Toll Programs
• Complimentary Shift Meal