Administrative Assistant Job at West Midlands Combined Authority (Birmingham)

Administrative Assistant

West Midlands Combined Authority

Location:
United Kingdom , Birmingham

Category:
Office Administration

Contract Type:
Not provided

Salary:

29031.00 - 32601.00 GBP / Year

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Job Description:

We are looking for a highly organised and dependable Administrative Assistant to support the smooth running of the Mayor’s Office at the West Midlands Combined Authority. If you enjoy organising activity, managing detail, and helping others perform at their best, this role offers a unique opportunity to contribute to work that makes a real difference. The Mayor’s Office is a fast-paced and high-profile environment. As Administrative Assistant, you’ll play a key part in keeping the office running smoothly, coordinating activity, managing priorities and providing reliable support that enables the wider team to focus on delivery. You’ll work closely with senior colleagues and teams across the organisation, supporting both political and operational activity with professionalism, discretion and care.

Job Responsibility:

Coordinating meetings, diaries and office activity
Preparing agendas, papers and meeting logistics, and tracking follow-up actions
Keeping track of upcoming commitments, deadlines and engagements
Acting as a professional point of contact for internal and external stakeholders
Supporting visits, events and engagements, including managing guests and logistics
Assisting with briefings, correspondence and documents
Maintaining accurate records, trackers and logs
Processing travel, accommodation, catering and financial requests in line with organisational policies
Supporting procurement, invoices and administrative finance processes

Requirements:

Experience working in an administrative or office-based role
Confidence supporting meetings and coordinating activity
Strong organisational skills and attention to detail
Clear, professional written and verbal communication skills
The ability to manage competing priorities and remain calm under pressure
Confidence working with a wide range of people and stakeholders
A positive, proactive approach to learning and problem-solving
The ability to work both independently and as part of a team
An understanding of confidentiality and information handling
GCSE Maths and English (or equivalent), or relevant work experience

What we offer:

Local Government Pension Scheme (one of the most generous pension schemes in the UK)
28 days paid annual leave (with an option to purchase more)
Ethical saving options and healthcare plans
Discounted gym membership
An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate
3 days of paid leave each year to volunteer
Interest free financing through SmartTech to buy the latest technology
Discounted shopping with over 2,000 big-name retailers

Additional Information:

Job Posted:
February 13, 2026

Expiration:
February 19, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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