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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Newport Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support document updates, file management, and organizational tasks. This is a contract position for 4-6 weeks, based in Newport Beach, California. The ideal candidate will excel in administrative duties, ensuring accuracy and consistency across templates and documents while providing efficient organizational support.

Job Responsibility:

  • Revise and update listing agreement templates with accurate entity and organizational information specific to each state
  • Integrate required agency disclosures into relevant agreements and documents
  • Standardize entity-related language across multiple document sets to ensure uniformity
  • Maintain formatting consistency throughout all templates to uphold high standards
  • Develop and optimize templates for various listing documents
  • Organize folders and files within Egnyte to streamline access and management
  • Build comprehensive due diligence libraries and deal folders to support brokers effectively
  • Assist in creating and updating Standard Operating Procedures (SOPs) as necessary

Requirements:

  • Exceptional attention to detail and a commitment to maintaining high levels of accuracy
  • Proficiency in Word, with experience creating templates and forms considered an asset
  • Strong administrative skills, including data entry and file organization
  • Ability to manage inbound calls and receptionist duties professionally
  • Familiarity with Office applications, showcasing versatility in administrative tasks
  • Experience in standardizing documents and ensuring consistency across files
  • Effective communication skills to collaborate with team members and stakeholders
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

Work Type:
On-site work
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