Administrative Assistant

• Coordinate the Executive Director's calendar by scheduling appointments, meetings, and travel arrangements, ensuring optimal time management
• Prepare and organize materials for executive meetings, including agendas, reports, presentations, and follow-up correspondence
• Act as a liaison between the Executive Director and internal or external stakeholders, responding to communications and ensuring timely resolutions
• Track and manage administrative tasks and deadlines, ensuring action items are completed efficiently and accurately
• Handle confidential information with discretion and professionalism, maintaining trust and security
• Assist in drafting and editing correspondence, reports, and other documents as needed
• Facilitate communication and collaboration between government officials, community leaders, and partner organizations
• Provide administrative support to executive staff, including managing documents, filing systems, and office resources
• Address inbound calls and inquiries, directing them appropriately or resolving issues as necessary

• Proven experience as an administrative assistant or in a similar role supporting executive-level staff
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
• Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders
• Proficiency in Microsoft Office Suite and other relevant software tools
• Ability to handle sensitive and confidential information with discretion
• Skilled in scheduling, calendar management, and travel coordination
• Detail-oriented and capable of preparing accurate reports, presentations, and correspondence

Experience in data entry and receptionist duties

medical, vision, dental, life and disability insurance, 401(k) plan