Administrative assistant/receptionist Job at Randstad (Montréal)

Administrative assistant/receptionist

Randstad

Location:
Canada , Montréal

Category:
Real Estate

Contract Type:
Not provided

Salary:

62000.00 - 65000.00 CAD / Year

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Job offer has expired

Job Description:

Are you looking for a new administrative challenge? Are you interested in a career in the real estate sector? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic? Our client, a major real estate company, is looking to hire a administrative assistant/receptionist for their downtown Montreal office, to support the President and Vice-Presidents of the company.

Job Responsibility:

Calendar management (appointments/rsvps), reservations, appointments, etc.
Reception: voicemail message, message return, call transfer, etc., sorting and distributing mail and daily deliveries, and handling outgoing mail and shipments
Management of contact information
Miscellaneous requests: shipping documents/packages/etc., various searches, etc.
Coordination & sending of Christmas cards and gifts and other corporate gifts
Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives
Tracking documents/checks to sign
Reconciliation of corporate petty cash
Management of flight reservations and business travel needs (hotels, transportation, reservations, etc.)
Coordination of social events: Employee Day, Christmas party and others
Coordination of sponsorships for conferences and events, and participant registrations
Management of hockey & tennis tickets/boxes
Monthly reconciliation of purchases with the corporate credit card
Writing letters and translating documents into English and French
Coordination of purchase orders and corporate invoices for the Rental, Legal, etc. departments.
Meal orders for meetings
Greet and guide visitors/customers upon arrival: by making a professional first impression
Monitor and manage office supply inventories, and place orders for replenishment when necessary
Any other related tasks and requests that may fall under this position

Requirements:

Minimum of 5 years of relevant experience
Bilingualism (English and French, spoken and written)
Good computer skills (Microsoft Office Suite)
Excellent sense of priority management
Strong organizational skills
Adaptability
Team spirit
Good listening skills
Discretion and sense of confidentiality

What we offer:

35 hours / week
3 weeks of vacation
Medical/dental insurance after the probationary period
5 sick days + 3 personal days
Stable and growing human team
Competitive salary

Additional Information:

Job Posted:
December 23, 2025

Expiration:
February 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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