Administrative Assistant/Receptionist Job at PCI Pharma Services (Madison)

Administrative Assistant/Receptionist

Walz Group is a cohesive team of financial professionals and business experts in...

Location

United States , Lititz

Salary:

Not provided

Walz Group (PA)

Expiration Date

Until further notice

Requirements

Minimum of five years’ professional administrative experience in an office environment
Attention to detail and solid organization skills
Good time management skills and ability to prioritize
Ability to work under pressure
Strong verbal and written communication skills
Familiarity with Microsoft Office Suite of software, most notably Outlook, Word, and Excel
Professional etiquette
A warm, people-centric personality
Customer-service focus

Job Responsibility

Letter and financial statement preparation
Assist with monthly billing
Assist with processing tax returns
Maintaining our digital filing system
Maintaining our client database
Greeting and welcoming clients
Answering and distributing incoming calls
Receiving and sorting mail
Other administrative and clerical support as needed

What we offer

Competitive salary
Generous paid holidays, vacation, and sick time
Excellent medical, dental and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) plan, match and profit sharing
Opportunity for growth and development
A fun and engaging team to work with

Fulltime

Office Administrator

We’re the world’s leading sports technology company, at the intersection between...

Location

Singapore , Singapore

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Proven experience in a similar role with a minimum of 2 years of relevant working experience
Computer literate with strong proficiency in Microsoft Office applications
Positive attitude, fast learner, and independent with strong organizational skills
Motivated self-starter with the ability to multitask, work on own initiative, and demonstrate resourcefulness
Excellent communication and interpersonal abilities, with a good command of both written and spoken English
Good knowledge of the Employment Act, MOM regulations, and practices
Strong organizational and time management skills
Ability to handle sensitive information with confidentiality
Detail-oriented with proactive problem-solving skills
Reliable and supportive team member to the manager

Job Responsibility

Office Administration: Act as the primary point of contact for building management, addressing facility-related issues (e.g., fire drills, access cards)
Oversee office/site equipment maintenance, coordinating repairs, and ensuring cleanliness
Manage office supplies and stationeries and make sure it is in accordance with office needs
Organize catering, coffee, or other refreshments as needed
Ensure the cleanliness and up keeping of office space
Coordinate building and maintenance issues for general repair and update
Purchase and maintain the computers, printers and other IT related equipment
Act as the Welcome Assistant/Receptionist, ensuring visitors are attended to promptly
Coordinate with third-party vendors for office plants, cleaners, and water supply
Manage budget planning and monitoring for the Singapore office

What we offer

Centrally located office
Friendly and dynamic working environment culture
Established and fast-growing sports technology company for good future career progression

Fulltime

New

Senior Document Control Analyst

We are seeking a seasoned Information & Document Control Lead with a deep backgr...

Location

Canada , Calgary

Salary:

Not provided

Randstad

Expiration Date

April 06, 2026

Requirements

Minimum of 10 years of experience in Document Control and Information Management is preferred
Proven experience within the Oil & Gas industry is mandatory
Must be familiar with the documentation requirements of large-scale capital projects
Advanced expertise in SharePoint (Internal, External, and Vault sites)
Expertise in EDMS (Electronic Document Management Systems)
Familiarity with Capital Project Management Systems (CPMS)
Strong ability to conduct business process analysis and map information flows
Exceptional leadership skills with the ability to consult and make high-stakes decisions regarding project requirements

Job Responsibility

Oversee day-to-day activities of the Document Control team
provide mentorship, direction, and training
Develop, maintain, and support the project’s Information Management Plan
Conduct business analysis of information flows to determine and implement document control processes
Lead self-audits to identify gaps, implement corrective actions, and optimize SharePoint systems and workflows
Define and enforce document control protocols for internal staff and external contractors/vendors
Develop and implement specific Document Control practices for field offices
Manage multiple initiatives simultaneously, providing detailed progress reporting and status updates to leadership
Partner with team members and stakeholders to protect sensitive information and meet project schedules and quality requirements
Coordinate the publication of training materials, FAQs, and "cheat sheets"

New

Planning Engineer

Responsible for developing and coordinating a comprehensive integrated, detailed...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

April 08, 2026

Requirements

Bachelor’s degree in Engineering, Construction Management, Business, or a related field, or an equivalent combination of education and experience
Minimum of 7 years of experience in project management, construction, or project controls, with a comprehensive understanding of project management principles, practices, particularly scheduling and construction sequencing and optimization
Experience in industrial projects, with interfaces across Engineering, Procurement, Contracting, Execution & Construction, and Commissioning
Strong grasp of construction activities, including understanding interdependencies, labour and equipment quantities, types, and durations
Familiarity with Liquids Pipelines Operations, Process plant Operation, or equivalent, including outage management and the interface between Operations and Projects
Knowledge of industry codes, regulations, standards, and specifications relevant to pipeline systems and facilities
Excellent communication skills, with the ability to effectively liaise between diverse project teams and stakeholders

Job Responsibility

Facilitate detailed site scheduling in collaboration with Operations, PMs, CMs, Project Controls, and Major Projects—driving optimization, risk reduction, and meeting pipeline outage and ISD requirements
Monitor and flag schedule and coordination risks (e.g., permits, material lead times, outages, contractor overlap, task sequencing) to relevant stakeholders
Ensure plans and schedules are feasible, achievable, meet pipeline outage durations, and ISD requirements
Create and maintain a log of critical materials, outage windows, contractor tasks, and their interdependencies across facilities for proactive resolution
Act as a change agent—identifying gaps, risks, solutions and recommendations to PMs, CMs, and Leadership
Ensure all strategies, changes, updates, etc., to schedule(s) are made (once approved by the PM)
Work closely with the Project Controls scheduler(s) to establish and maintain effective data flows and communication, ensuring quality, consistency, and accuracy of data while providing positive feedback loops
Analyze scope and contracting strategies across Operations, Core, and Major Projects, recommending optimization opportunities to optimize work at each facility
Own and manage overall site plot plans (schedule and work space areas) for all scopes (MCI, MLO, LRF) across all groups (Operations, Major Projects, Core, PCSLD)
Identify work area / scope overlaps and potential construction interference (e.g. long spans of trenched cables impacting other work scopes (their schedule and / or their work space)

Fulltime

New

Senior Backend Engineer - Accounting Integrations

We're looking for a Senior Backend Engineer (with Tech Lead responsibilities) to...

Location

Copenhagen; London; Madrid

Salary:

Not provided

Pleo

Expiration Date

Until further notice

Requirements

Expertise in building integrations or working on accounting systems (is an advantage, but not necessary)
Senior-level systems thinking, able to operate “outside the team” and influence stakeholders
Expertise in server-side languages, especially Kotlin, and experience with distributed systems, microservices, and cloud environments (e.g., AWS, Kubernetes)
Proficiency with relational databases like PostgreSQL, testing frameworks (e.g., JUnit, Testcontainers), and observability tools like Grafana
Strong problem-solving skills and a collaborative mindset to mentor and upskill your teammates
A proven ability to lead large projects, manage ambiguity, and maintain high standards for code quality and reliability
A passion for innovation and driving impactful solutions within a fast-paced scale-up environment.

Job Responsibility

Drive technical direction across integration platform + delivery work, with clear trade-offs and pragmatic sequencing
Define and raise engineering quality standards for integrations (testing expectations, reliability/monitoring, security, logging), including for work done by external developers/partners
Lead initiatives that enable scale, like reusable patterns/tooling (e.g., IDK) and frameworks that reduce one-off implementation work
Improve ways of working: planning, prioritisation, and protecting the team from constant mid-week churn
Collaborate with cross-functional teams to develop innovative solutions across Platform, Services, SMB, and other domains
Participate in code reviews, post-mortems, and provide mentorship to other engineers
Proactively address technical debt and guide the team through technical challenges and migrations.

What we offer

Your own Pleo card (no more out-of-pocket spending!)
Lunch is on us for your work days - enjoy catered meals or receive a lunch allowance based on your local office
Comprehensive private healthcare - depending on your location, coverage options include Vitality, Alan or Médis
We offer 25 days of holiday + your public holidays
Option to purchase 5 additional days of holiday through a salary sacrifice
We use MyndUp to give our employees access to free mental health and well-being support
Paid parental leave.

New

Bilingual customer service representative

Are you a dynamic and customer-focused individual looking for a challenging new ...

Location

Canada , Calgary

Salary:

36000.00 - 39000.00 CAD / Year

Randstad

Expiration Date

April 06, 2026

Requirements

Fluency in French and English
A high school diploma or equivalent
A minimum of 2 years of proven customer service experience, preferably in the telecommunications industry
Excellent written and verbal English communication skills
Strong problem-solving abilities and a proactive approach to challenges
A highly organized individual with the capacity to manage multiple tasks simultaneously
Solid computer skills

Job Responsibility

Provide superior customer service by identifying and assessing customer needs to achieve satisfaction
Build, manage, and maintain positive business relationships through open and interactive communication
Embrace and adapt to change in a fast-paced, performance-driven team environment
Offer technical support to customers, troubleshooting common issues and providing clear, effective solutions
Coordinate with appropriate internal teams to ensure the timely resolution of all customer issues
Accurately process customer orders based on specifications and terms (e.g., Enterprise or Government accounts)
Provide comprehensive post-sales support to maintain a high level of client satisfaction
Deal with conflict resolution with an emphasis on customer retention
As required, assist with on-site device deployment activities
Perform back-office administrative tasks, including scheduling, record keeping, and auditing program offerings and transactions for accuracy

What we offer

A 1-year contract with the potential for a permanent position
Hybrid work schedule offering a healthy work-life balance (2-3 days work from home)
All necessary work equipment provided
Two weeks of paid vacation time
A positive and supportive company culture with a strong emphasis on core values
A comprehensive onboarding and mentorship program designed to set you up for success
Opportunity to work with a leader in the telecommunications industry and grow your sales & marketing career

Fulltime

New

Student services representative

Are you passionate about customer service and enjoy working as part of a team? D...

Location

Canada , Laval

Salary:

23.00 - 24.00 CAD / Hour

Randstad

Expiration Date

April 13, 2026

Requirements

Minimum of 1 year of experience in customer service (ideally in a call center setting)
Strong communication skills in both French and English, spoken and written
Proficient with Microsoft Office and Windows environment
Excellent written and verbal communication skills
Ability to work independently with sound judgment and initiative

Job Responsibility

Respond to student inquiries in person, by phone, or by email, and refer them to the appropriate resources as needed
Manage academic platforms (class schedules, exam setup, activity tracking, access management, etc.)
Process training path requests and coordinate student registrations
Provide academic follow-up and support to ensure student success across various learning formats (on-site, online, or distance learning)
Serve as a liaison between students, academic advisors, the administration, and external partners

What we offer

Competitive salary based on experience
Stable 35-hour workweek, Monday to Friday
Vacation policy in addition to office closure during the holiday period
Work-from-home every Friday
Workplace easily accessible by public transit
Free parking for those with a vehicle
Access to Randstad benefits: Discounts on group insurance
Unlimited online training platform
Personalized support throughout your assignment
A positive environment with guaranteed challenges and fun

Fulltime

New

Teaching assistant

This is your opportunity to join a small, independent specialist school, designe...

Location

United Kingdom , Copthorne

Salary:

Not provided

Randstad

Expiration Date

March 10, 2026

Requirements

Relevant SEN experience (personal or work)
Experience (voluntary or paid) working with children and young adults
GCSE Maths and English or equivalent
Eligibility to work in the UK

Job Responsibility

Supporting in the delivery of engaging and interactive lessons and educational activities
Supporting learners with SEN on a 1:1, small group and whole class basis

What we offer

Free onsite parking
School networking events/ social events for teachers
Ready of supply of drinks, chocolate, biscuits and cakes in their welcoming and inviting staff room equally equipped with games, TV's and shared library
Brilliant resources and spacious classrooms/grounds
Career progression opportunities
Fully funded training and qualifications

Administrative Assistant/Receptionist

PCI Pharma Services

Location:
United States , Madison

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 02, 2026

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Job Description:

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