Administrative Assistant/Office Services specialist, Robert Half

Administrative Assistant/Office Services specialist

Robert Half

Location:
United States, San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.

Job Responsibility:

Manage visitor office requests and coordinate security access, including issuing building security cards
Handle mail collection, package deliveries, and liaise with vendors such as FedEx
Perform administrative tasks such as photocopying, scanning, faxing, and filing
Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements
Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies
Oversee office supply inventory and place orders as needed to ensure proper stock levels
Coordinate courier services and arrange shredding services for sensitive documents
Assist employees with office maintenance requests, access card issues, and workspace moves or departures
Set up and clean up catering events for on-site meetings and internal office gatherings
Support building repair requests and collaborate on internal/external office events

Requirements:

Proven experience in customer service and front office/reception roles
Background in administrative support, preferably in legal or detail-oriented industries
Excellent verbal and written communication skills
Familiarity with office equipment and tools
Strong organizational abilities with a keen eye for detail
Capability to build positive relationships with attorneys and detail-oriented staff
Ability to work independently while contributing effectively in a team environment
Capacity to lift and move items up to 30 lbs, with occasional travel as needed

What we offer:

medical
vision
dental
life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
June 07, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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