Administration Coordinator Job at Office Angels (Maldon)

Administrative Coordinator

Join a fast-paced and dynamic organization that values teamwork, operational exc...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in coordinating administrative functions or similar roles
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with comfort in interacting across all levels of an organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with workplace tools like Slack, Trello, or similar collaboration platforms
Ability to multitask and prioritize effectively in a fast-paced environment

Job Responsibility

Serve as the central point of contact for internal and external stakeholders, maintaining excellent communication and collaboration across teams
Assist in scheduling appointments, arranging travel, preparing meeting materials, and managing correspondence
Organize and maintain accurate records, files, and databases, ensuring compliance with company policies
Support planning and execution of meetings, events, or department-specific initiatives
Identify process improvements to streamline administrative tasks and enhance organizational workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Administrative Coordinator

Our downtown Montreal client, a well-established public foundation, is seeking a...

Location

Canada , Montreal

Salary:

60000.00 - 80000.00 CAD / Year

Randstad

Expiration Date

February 16, 2026

Requirements

Relevant post-secondary education
3 to 5 years of experience in administrative support and coordination
Experience in office management
Bilingual with excellent proficiency in both written and spoken French and English
Advanced knowledge of MS Office, including Outlook, Word, and Excel
Ability to learn database fundamentals (Salesforce)
Excellent interpersonal skills
Attention to detail
Knowledge of accounting and proficiency with accounting software
Ability to meet deadlines and complete tasks in a timely manner

Job Responsibility

Perform administrative tasks (e.g., accounting, financial statements), manage budgets, mail and couriers, correspondence, office supplies, meeting scheduling, etc.
Organize Board of Directors meetings and all other meetings, and handle logistics (email invitations, printing and sending documents, etc.)
Ensure appropriate follow-ups with Foundation directors
Update annual forms (government, business registrar)
Act as a point of contact for internal and external partners and attend certain events
Support the President's Executive Assistant with the Foundation's accounting
Manage the timely implementation and content updates of the Foundation's website
Establish and maintain filing systems
Perform all other related duties as required
Plan and coordinate annual meetings with university advisory committees

What we offer

Permanent, full-time position
Great, close-knit team
Easy access to public transit (downtown Montreal)
Competitive salary

Fulltime

!

Administrative coordinator

We have an opportunity that you might be interested in! A well known company, sp...

Location

Canada , Kirkland

Salary:

45000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

February 15, 2026

Requirements

Fluently bilingual, English and French
Must have good MS office skills
Strong ability to work effectively as part of a team and independently
Strong organizational, time management, and prioritizing skills
Effective communication skills with individuals at all levels of the organization
Effective organizational skills to ensure all tasks are completed in an efficient and timely manner

Job Responsibility

Passionate about people
Not afraid of change and ambiguity
Adapts easily to people and situations
Results-oriented
Has a global vision
Excellent judgment
Good dose of patience
Good sense of humor
Processes various data entries and reconciles this data within various platforms to ensure data accuracies
Management of employee files (data entries, filing, follow-ups, etc.)

What we offer

Flexible start time (Monday to Friday 40 hour work week)
Full benefits (medical, dental after probation)
3 weeks vacation

Fulltime

!

Administrative Coordinator

This position is responsible for various administrative tasks to support the kit...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures
Ensure uniform and personal appearance are clean and professional

Job Responsibility

Ensure that the Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully every day
Anticipate and address guests’ service needs
Uphold the Gold Standards, including Employee Promise, Credo, and Service Values
Support team to reach common goals
Welcome and acknowledge all guests according to company standards.

What we offer

Be part of an award-winning, globally recognized luxury hospitality brand
Opportunities for personal growth and development
Access to a diverse and inclusive work environment.

Fulltime

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...

Location

United States , Tukwila

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 5 years of experience in administrative assistance or coordination roles
Proficiency in scheduling, calendar management, and coordinating meetings and events
Strong research skills to gather accurate information and ensure compliance with guidelines
Experience in handling inbound and outbound calls professionally and efficiently
Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
Ability to manage budgets and funding for programs or projects
Excellent organizational and multitasking skills to handle various priorities
Strong communication skills to collaborate with staff, schools, and external stakeholders.

Job Responsibility

Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
Organize and oversee events, ensuring all logistics are handled efficiently
Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
Make outbound calls to other organizations to follow up on program requirements and funding
Assist with budgeting and funding for departments, ensuring proper allocation of resources
Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
Support grant management activities by completing assigned tasks and maintaining relevant documentation
Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Competitive compensation
Free online training.