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Admin Support Intern

projectexpeditejustice.org Logo

Project Expedite Justice

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Location:
Ukraine , Kyiv

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

PEJ seeks a proactive, organized, and reliable Administrative Support Intern to assist with day-to-day operational and administrative tasks for the Ukraine program, specifically for the Ukraine Legal and Program Director, who is based in Kyiv. The intern will support logistical coordination, documentation management, scheduling, and general administrative functions to improve workflow efficiency for the project team.

Job Responsibility:

  • Schedule and coordinate internal and external meetings
  • Assist with logistical arrangements for trainings, workshops, and events
  • Draft, format, and organize internal documents, meeting notes, and correspondence
  • Maintain organized digital filing systems in accordance with PEJ SOPs
  • Support travel-related arrangements and administrative documentation
  • Perform basic data entry and administrative record-keeping
  • Support the collection, organization, and archiving of administrative documents
  • Assist with preparing procurement documentation and maintaining vendor records
  • Help compile information for donor reports or internal updates
  • Deliver or collect documents within Kyiv
  • Assist with scanning, printing, notarizing, or other document-handling tasks
  • Support logistics for in-person meetings, trainings, or partner engagements
  • Provide general administrative support to the LPD Ukraine and the Ukraine program
  • Communicate promptly and clearly with staff and partners
  • Participate in team meetings and contribute to administrative process improvements

Requirements:

  • Recent graduate from a university program (administration, management, social sciences, law, or related fields)
  • Strong organizational and time-management skills
  • Reliability, discretion, and professionalism
  • Ability to work independently and proactively in a remote environment
  • Proficiency in Microsoft Office / Google Workspace
  • Fluency in Ukrainian and advanced English proficiency required

Nice to have:

  • Previous administrative or office support experience (paid or volunteer)
  • Experience supporting NGOs or international organizations
  • Familiarity with online document management systems
  • Comfortable with occasional in-person tasks in Kyiv
  • Candidates with a driving license are preferred

Additional Information:

Job Posted:
December 11, 2025

Employment Type:
Fulltime
Work Type:
Remote work
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