Admin & Office Specialist

• Preparing LD & CTM materials for onsite projects
• Ordering materials and managing supply levels
• Cooperation with and ordering from printing companies
• Distribution of materials
• Ensuring smooth day-to-day office operations
• Assisting in process improvements and workflow optimization
• Technical support, IT troubleshooting & ticketing
• Translations
• Document formatting
• Handling incoming and outgoing mail, including document circulation and archiving
• Providing general administrative support to consultants and managers
• Internal & external office reservations
• Hotel, lunch, and other reservations
• Zoom production and support
• Managing front desk responsibilities, including welcoming guests and handling office inquiries
• Coordinating meeting room reservations and office logistics
• Supporting event setup and coordination for internal and external meetings
• Ensuring smooth day-to-day office operations and proactively addressing any issues
• Office supply inventory management
• Administering I SPEAK & Career Inventory tests
• Collaborating with internal teams to optimize workflows and office processes

• 1-2 years of experience in an administrative / office manager role
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams
• Detail-oriented with strong organizational and time management skills, capable of prioritizing and managing multiple tasks simultaneously
• Proficiency in Office Suite (Excel, PowerPoint, Word)
• Experience in Salesforce or other CRM platforms is a plus
• Fully fluent in Polish and good command of English to collaborate with the international team

Experience in Salesforce or other CRM platforms

• Growth opportunities within a HR Solutions global leader
• We prioritize learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives
• Additional benefits including PTO, Paid Holidays, and more