Admin & Office Specialist Job at LHH (Lodz)

Scheduler and Business Office Admin Support

The dual purpose of this job position is to ensure appropriate scheduling of all...

Location

United States , West Roxbury

Salary:

Not provided

German Centre

Expiration Date

Until further notice

Requirements

Must have computer experience
Experience as a scheduler in a health care setting preferred
ADP experience preferred
Must possess outstanding organizational skills
Must be able to interact effectively and professional with residents, family members, visitors, governmental agencies/personnel and other staff members

Job Responsibility

Ensure adequate licensed and non-licensed nursing staff to meet CJL staffing patterns and federal and state requirements
Review, record, and manage requests for time off in accordance with CJL’s policies and procedures
Maintain staff attendance records
Update staffing sheets on an ongoing basis
Replace any call-outs as soon as possible
Monitor schedules to ensure that overtime is not incurred without the prior approval of the Administrator
Track annual staff education needs for resident care department
Oversee scheduling of residents for onsite specialist visits (podiatry, dermatology, dentist)
Assist with weekly payroll
Complete and submit monthly ancillary billing charges for residents

What we offer

Rewarding job within an outstanding and recognized organization
Great working environment in our state-of-the-art facility located on Lynnfield St
Health, Dental and Vision Insurance
Company-funded Life Insurance Policy
Voluntary STD, LTD, Accident, Critical Illness Insurance
403(b) Retirement Savings
Flexible Spending Account
Paid time off, vacation and sick time
Paid Birthday
Free Meals

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Maintains associate attendance records and reports identified problems/issues to department director
Assures Infor Timekeeping is maintained daily to reflect changes in schedules
Monitors email messages and posts important communications for other associates
Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed
Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed
Assimilates and analyzes monthly statistical data from Meditech to Excel
Performs other duties as assigned

Parttime

Candidate & Consultant Experience Specialist

In this dynamic, hands-on role, you’ll be the cornerstone of our candidate and c...

Location

Switzerland , Zurich

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in administration with a strong interest in HR services
Exceptional communication skills
Excellent telephone etiquette and high emotional intelligence
Strong interpersonal skills with the ability to build lasting business relationships
Commercial awareness
High service orientation and commitment to quality
Ability to communicate effectively with candidates at all levels, handling diverse emotions
Proven organizational skills with the ability to multitask and prioritize
Independent, goal-oriented work style with a flexible, can-do attitude
Advanced proficiency in MS Office 365 and the ability to quickly learn new systems

Job Responsibility

Support candidates by helping them with any practical questions or problems related to their program
Assist consultants & coaches with queries and issues related to their delivery
Manage local events, webinars, workshops coordination
Handle various administrative tasks, including IT troubleshooting, platform testing, Zoom production and document formatting
Prepare, review, and validate monthly reports (e.g., timesheets, governmental reporting)
Translate documents and communications as needed
Project Management Admin support
Coordinate room bookings for dedicated projects
Maintain and update office policies and procedures
Collaborate with the Candidate & Consultant Experience Manager on process improvements

What we offer

Work in a dynamic and professional environment in the heart of Zurich
A consistent schedule, allowing for work-life balance
Opportunity to contribute to a leading company and grow within a supportive team
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more (TAG fringe benefits)

Fulltime

Office Admin Specialist

The Office Administration Specialist serves as the first impression of the compa...

Location

United States , Louisville

Salary:

Not provided

Atria Senior Living

Expiration Date

Until further notice

Requirements

High School diploma or General Education Degree (GED) required
associate or bachelor’s degree preferred
Must successfully complete all Atria specified training programs
Two (2) or more years of previous office experience
phone system experience preferred
Excellent verbal and written communication skills
Strong customer service skills
Basic computer skills required including experience using Microsoft Office and Excel
Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes

Job Responsibility

Answer and route all incoming phone calls
Greet and route all visitors to the appropriate parties
Create, track, retrieve and cancel Visitor and Employee access badges
Manage anniversary badges for employees
Maintain receptionist policies and procedures
Serve as back-up if necessary for all mail room functions
Serve as the primary point of contact for all facility related issues
Maintain current floor plans for Support Center
Support the coordination of internal office moves involving employees, furniture, and computers
Order office and mail room supplies

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Talent Acquisition Specialist

As a Talent Acquisition Specialist, you will be the first HR contact in our São ...

Location

Brazil , São Paulo

Salary:

Not provided

Topsort

Expiration Date

Until further notice

Requirements

Degree from a strong academic institution
2+ years of experience in talent acquisition or recruiting
Strong understanding of recruitment processes and best practices
Excellent communication and interpersonal skills
Ability to build relationships with candidates, hiring managers, and external partners
Experienced with applicant tracking systems (ATS) and HR software, we use Greenhouse and Rippling at Topsort
Strong organizational and time management skills
Ability to work in a fast-paced, dynamic environment
Able to work onsite at our São Paulo office 4 days per week

Job Responsibility

Own the full-cycle recruiting process with an emphasis on strong hiring manager partnership and effective candidate advocacy
Continuously strive to improve the recruiting process using data and analyzing market trends
Source candidates, screen resumes, and evaluate candidates to determine fit
Be a Topsort ambassador and provide a welcoming and delightful candidate experience
Facilitate interview and hiring decision-making processes with hiring managers, and company leadership
Manage offer process, partnering with hiring managers, leadership, and HR teams
Continuously and independently seek new ways to improve both the candidate experience and HR processes
Support operations: Assist with office scheduling, interviews, managing agendas, booking travels, and other necessary admin tasks
Office Management & Operations: Support day-to-day office management and operations, including office scheduling and coordination, and providing general administrative support as needed
People Care Experience: Plan events, training, and workshops. Partner with the People team in rolling out new People programs, processes, and technology, Create training materials and content, partner closely with the People team in launching and communicating learning workshops

New

Office Administrator

Hayley Dexis has an exciting opportunity available for a driven Office Administr...

Location

United Kingdom , Prees

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

High attention to detail
Professional telephone and email etiquette
Experience in working with suppliers and customers
Excellent communication skills
Problem solving ability
Good IT skills, especially in Office 365
Driving license
Positive attitude, flexible approach to the working environment, with a default to wanting to embrace training/learning and change

Job Responsibility

Entering sales orders
Progressing purchase orders with suppliers
Progressing quotes with customers
Performing general office admin tasks
Supporting the team with raising works orders for the workshop
Using specialist software to transact sales and produce stock codes
Keeping office supplies stocked and organised

What we offer

23 days annual leave (plus 8 bank holidays), increased with length of service
Fun and inclusive working environment
Uniform and PPE provided if required

Fulltime

HR & Admin Specialist

The HR Specialist will support the day-to-day HR and office operations for Globa...

Location

Romania , Bucharest

Salary:

Not provided

Global-e

Expiration Date

Until further notice

Requirements

2+ years of experience in HR administration, HR operations, or office management
Strong organisational and administrative skills with high attention to detail
Possession of the Human Resources Inspector (Inspector Resurse Umane) certificate is an advantage
2 days a week in our Bucharest office
Ability to handle confidential employee information with discretion
Familiarity with Romanian employment practices and benefits (meal tickets, welfare programs, etc.)
Experience working with vendors and service providers
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
Proactive, reliable, and service-oriented approach
Ability to manage multiple operational tasks in a fast-paced environment

Job Responsibility

Provide administrative and operational support to senior management as required
Manage employee welfare initiatives, including meal tickets and employee gifting which will include liaising with external providers
Coordinate the setup and administration of payment cards for senior management
Support daily office operations and coordinate office events and team activities
Assist with onboarding and offboarding processes as required
Act as a local point of contact for employees on operational HR matters
Work closely with regional HR, Finance, and external vendors to ensure smooth local operations
Organise the distribution of physical documents to our external providers for safe keeping as well as ensuring the documents are signed in accordance to law

Parttime

Admin Specialist

Join Bureau Veritas, a global leader in testing, inspection, and certification s...

Location

Philippines , Makati, Manila

Salary:

Not provided

Bureau Veritas Certification CZ, s.r.o.

Expiration Date

Until further notice

Requirements

College Graduate
At least 2 years of experience
Proficient in MS Office
Skilled in data handling (gathering, analysis, and reporting)
Strong record-keeping and scheduling abilities
Good command of English language (written and oral)
Attentive to details with good problem-solving skills
Possesses coordination skills with strong organizational communication
Must be collaborative

Job Responsibility

Manages the organization's daily administrative operations by overseeing office procedures, managing supplies and facilities, coordinating meetings, handling correspondence, and providing support to staff and clients

What we offer

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in

Admin & Office Specialist

LHH

Location:
Poland , Lodz ▼
Warszawa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 24, 2025

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