Accounting Administrator Job at DLP Capital (St Augustine)

Accounting Administrator

DLP Capital

Location:
United States , St Augustine

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Accounting Administrator supports day-to-day accounting operations, loan file administration, intercompany processes, and banking documentation. This role focuses on accuracy, timeliness, and organization of financial records, loan files, custodial documents, bank folders, and recurring reporting. The position is highly detail-oriented and ensures proper documentation flow between underwriting, leverage partners, custodians, and internal accounting.

Job Responsibility:

Loan File Administration & Post-Closing
Ensure pre- & post-closing loan files have QA/QC to eliminate loan file errors
Upload loan files to PERM folders and Finastra cold storage
Assist with submission of electronic & physical loan files to leverage partners
draft & manage assignment and allonge documents
Add loans to FLTT after loan closes and ensure all post-PHX items are included
Full post-closing loan check review, ensuring docs match data/AM and all special terms are communicated
Assist in the underwriting-to-leverage handoff of docs/DD/materials for previewing and pledging
Creation of interest sheets when new loans fund
Ensure receipt of and follow up for recorded mortgages and title policies
Maintain exceptions reports for all facilities and send out documents
Release documents from custodians
Maintain storage of paid-off loan file boxes
Intercompany Processes
Creating and adding notes for intercompany loans to PERM folders
Add/remove new/paid-off loans from intercompany spreadsheets
Update intercompany spreadsheets monthly
Intercompany loan extension creation
Cut monthly intercompany interest checks via AppFolio ePay
Banking & Administrative Support
Maintain bank PERM folders
Assist with creation of new bank accounts
Bank letter requests
Get signatures on various documentation
Creating bank copy of tax returns
Cash, Checks & Daily Activity
Update daily cash balances spreadsheet and monitor/communicate negative balances
Process and print checks
Recurring Reporting
Assist with entity annual reports

Requirements:

2+ years of experience in accounting, finance, loan administration, or a related administrative role, preferably within real estate, lending, or financial services
Strong attention to detail and organizational skills, with the ability to manage high volumes of financial documents, loan files, custodial records, and banking documentation accurately and efficiently
Experience supporting accounting operations, including intercompany processes, reconciliations, recurring reports, and maintaining accurate financial records
Proficiency with accounting and document management systems, such as accounting software, Excel, and shared file systems
ability to learn internal platforms quickly
Effective communication and coordination skills, with experience working cross-functionally with underwriting teams, leverage partners, custodians, banks, and internal stakeholders to ensure proper documentation flow and timely follow-up

What we offer:

Unlimited PTO
health/dental/vision/life insurance
401(k) matching
parental leave
adoption services reimbursement/learning/educational incentives
Volunteer Time Off
well-being programs
company events
self improvement/productivity tools

Additional Information:

Job Posted:
January 10, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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