Assistant Facilities Manager

• Managing all of soft services including Event, MAC, Minor Project and cleaning operation
• Managing Work order to meet KPI’s requirement
• Establish the relationship with key users for smooth operation
• Consolidate information & generate reports, communications & documents as required by client
• Assist in the implementation of Industry Best Practice operations
• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained
• Always setup the target / challenge for the team to improve our services
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Support prompt and accurate management of Budget/Purchase orders/Invoices
• Mitigates risk for the organization by ensuring A/R is maintained below 60 days payable
• Look for opportunities to cross-sell services and to reduce cost to our customers operation
• Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success
• Provides point in time coaching to elevate performance
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required

• Experience of Excel, Word and PowerPoint
• Business level of English and Japanese
• At least 3 years or more experience on Soft services or Event arrangement and team management

Bonus: Yes（Performance-based bonus）